Definitions
These terms apply to bookings for classes, workshops and studio hire with BPM Dance Studios Limited (registered company number 15353881), trading as BPM Dance Studios (“BPM”).
“Customer” means the individual or organisation making a booking. “Participant” means a person taking part in an activity. “Hirer” means a Customer booking studio or venue space for their own use or to organise an activity.
General booking terms apply to all Customers. Conduct and safety rules apply to everyone attending the premises. Provisions specifically addressed to Hirers apply only to studio or venue hire.
General Terms & Conditions
Bookings
Bookings must be paid for in advance and are confirmed only once:
- Full payment has been received.
- BPM has issued a booking confirmation.
Customers should check their confirmation and contact BPM promptly if any details are incorrect.
Cancellation Policy
Cancellation by the Hirer
If the Hirer cancels a booking eight or more calendar days before the scheduled start date, BPM will issue a credit for the amount paid, which may be used toward a future booking. Cancellations received seven calendar days or fewer before the booking start date will not qualify for a refund or credit.
Cancellation by BPM
If the booked space becomes unavailable or unsuitable for use, BPM may offer the Hirer a reasonably comparable alternative space or the opportunity to move the booking to another date. If neither option is suitable, BPM may cancel the booking and refund all amounts paid in connection with the hire. To the extent permitted by law, BPM will not be responsible for any additional costs, losses or damages resulting from the change or cancellation.
If BPM Dance Studios cancels a class or workshop, customers may choose an available alternative or a refund of the amount paid for the cancelled session. For bookings paid using a class credit, that credit will be restored with an appropriate extension where needed. This does not affect statutory rights.
BPM properly and reasonably reserves the right to cancel or terminate wholly or in part any booking at any time and for any reason including, but not limited to, the following: (a) If the Client becomes bankrupt or insolvent or enters into liquidation or receivership; (b) If the Client is more than 14 days in arrears in respect of payments due to the Studio in respect of previous and/or current bookings or part(s) thereof; (c) If the booking might, in BPM’s reasonable opinion, prejudice the reputation of the Studio or BPM; (d) If the behaviour of the Client or Guests (whether as individuals or as a group) is deemed, in BPM’s reasonable opinion, to be unacceptable; (e) Partial termination could result in a number of Guests being asked to leave the Venue; (f) If the activity of the Client or Guests (whether as individuals or as a group) breaches Fire/Health and Safety or any legislation in any way or deemed unsafe for staff, performers or public; and (g) Any such amendment/cancellation/termination shall be without prejudice to any right of action of the Studio or BPM in respect of non-payment or any breach of the terms and conditions.
General Terms of Use
Conditions of Hire
Responsible Use of the Venue
The Hirer must take all reasonable steps to ensure that the venue is used safely, responsibly and in an orderly manner. The venue may be used only for the purpose agreed at the time of booking.
The Hirer is responsible for ensuring that all hired spaces are maintained in a reasonably clean and hygienic condition. The Hirer and their guests must not disrupt another person’s use or enjoyment of the premises, access any areas that are not included in the booking, or act in breach of any applicable legislation, local by-laws, or health and safety requirements.
Sound and Special Effects
To maintain positive relationships with neighbouring properties, the local authority and members of the public, BPM retains final authority over acceptable sound levels, special effects and any other activity that may be visible or audible within or beyond the building.
Sound must be kept at normal rehearsal levels. External sound systems, loudspeakers or similar equipment may not be brought into or used within the venue without BPM’s prior approval.
Personal Belongings and Equipment
Everyone attending the premises is responsible for looking after their belongings and equipment. BPM does not provide storage facilities unless expressly agreed in advance.
Nothing in these terms excludes BPM’s liability for loss or damage caused by its negligence, breach of contract or other breach of legal duty.
Audiences
If an event or booking will include an invited or public audience, this must be disclosed when the booking is made. BPM may, at its sole discretion, apply an additional charge where extra front-of-house staff or SIA security are required.
Flooring
Hirers must not wear footwear or carry out activities that could mark, scuff or otherwise damage the flooring in rehearsal studios. The Hirer will be responsible for the cost of repairing any damage caused during the hire period.
Deliveries
Deliveries must not be arranged directly to BPM unless prior approval has been obtained. Where permission is granted, BPM accepts no responsibility for any loss of or damage to delivered items.
The Hirer is responsible for receiving and transporting all deliveries within the venue.
Access and Departure
The Hirer may access and occupy the venue only during the times confirmed in the booking. Any additional access, including extra time required for setting up or packing up, may incur an additional charge and is subject to BPM’s approval.
All property belonging to the Hirer must be removed when the hire period ends. Unless advance arrangements have been agreed for storage and collection, BPM may remove or dispose of any items left on the premises.
The Hirer will be responsible for any costs incurred by BPM in returning, removing, storing or disposing of such items.
Restrictions
Smoking, weapons, flames and special effects
The Hirer must ensure that no weapons, explosives, flammable substances, fireworks, pyrotechnics, smoke machines or haze equipment are brought onto or used at the Venue without BPM’s prior written consent. Naked flames are prohibited throughout the premises. Smoking and vaping are not permitted anywhere on site.
Alcohol
Alcohol may only be consumed within designated public bar areas. The Hirer, its staff, contractors and guests must not bring alcohol onto the premises unless BPM has approved this in advance.
Signage
Signs, posters, banners and other promotional materials must not be attached to or displayed within the Venue without BPM’s prior permission. Where available, freestanding sign holders may be requested and must be used for any approved signage.
Animals
Animals are not permitted on the premises, except for recognised assistance dogs or where BPM has granted prior approval.
Bicycles
Bicycles may not be brought inside the building, with the exception of folding bicycles stored safely in an area approved by BPM.
Food and drink
Only bottled water may be taken into the studios during daytime hire. Food and other drinks are not permitted in these spaces unless agreed by BPM in advance.
BPM’s name, brand and reputation
The Hirer must obtain prior approval before using BPM’s name, logo, trademarks or other brand assets. The Hirer must also ensure that its staff, contractors and guests do not act in a way that could reasonably damage BPM’s reputation, public image or standing.
Responsibilities
Insurance and liability
Hirers must maintain insurance appropriate to their activities, including suitable public liability cover and cover for their responsibilities relating to equipment and property damage. Evidence must be provided on reasonable request. This requirement applies to studio hirers, not individuals simply attending a BPM class or workshop.
Unsafe or disruptive conduct
BPM may immediately suspend or terminate a booking if the Hirer, its staff, contractors or guests engage in behaviour that is dangerous, disruptive or otherwise unacceptable. This decision may be made by the authorised BPM representative on duty, and no refund will be provided where a booking is terminated for this reason.
Health and safety
The Hirer and everyone attending the premise must comply with BPM’s health and safety requirements and follow all reasonable instructions relating to safety, security and building operations. Fire exits and escape routes must remain clear at all times. Fire safety equipment must not be blocked, moved, interfered with or misused. Corridors and any areas not included in the booking must not be occupied or used without permission.
Damage and Reinstatement
The Hirer must not alter, modify, fix items to or otherwise interfere with any part of the Venue without BPM’s prior written consent. At the end of the Hire, the Venue must be left in the same condition in which it was provided, allowing for reasonable wear and tear. Charges will take account of the affected item’s age and condition.
The Hirer will be responsible for the reasonable cost of repairing, reinstating or replacing any part of the Venue, its fixtures, furniture, technical equipment or other BPM property that is lost, stolen, removed, damaged or destroyed as a result of the Hire or the actions of the Hirer, its staff, contractors or guests.
Participation, Studio Hire and Liability Agreement
Scope
This agreement applies to participation in classes, workshops, rehearsals, performances, private practice and other physical activities organised by BPM Dance Studios or taking place during studio hire.
“Participant” means the person taking part in an activity. “Hirer” means the individual or organisation hiring the premises. Responsibilities specific to Hirers apply only to studio hire bookings.
Acknowledgement of Risk
Dance and related physical activities involve physical exertion and inherent risks, including slips, falls, collisions, strains and other injuries. Participants acknowledge these risks and voluntarily choose to take part. Acknowledging these risks does not mean accepting risks arising from BPM’s negligence or giving up statutory rights.
Health and Safe Participation
Participants must take part within their physical abilities, follow reasonable safety instructions and use the premises and equipment responsibly.
Participants should inform their instructor of any injury, condition or limitation relevant to safe participation. Anyone uncertain about their ability to participate safely should seek appropriate medical advice beforehand.
Participants should stop the activity and notify the instructor or organiser if they experience pain, dizziness, discomfort or injury. Hazards, accidents and damaged equipment should be reported promptly.
Children and Young People
A parent or legal guardian must provide consent for a child’s participation and communicate any relevant safety needs to the instructor or organiser.
The parent or guardian confirms that they are authorised to give this consent and will help the child understand the relevant safety rules. Consent to participation does not waive any rights belonging to the child.
Activities Organised by Studio Hirers
Hirers are responsible for the planning, instruction and supervision of activities they organise. This includes assessing activity-related risks, engaging competent instructors, arranging appropriate safeguarding and obtaining relevant participant or parental consent.
A Hirer’s acceptance of these terms does not constitute acceptance on behalf of other adult participants or waive their rights.
Hiring space does not, by itself, make the Hirer or their instructors employees or agents of BPM. BPM remains responsible for its own legal duties relating to the premises and any services it provides.
Liability
BPM is not responsible for injury, loss or damage arising solely from the inherent risks of an activity where there has been no negligence, breach of contract or other breach of legal duty by BPM or anyone for whom it is legally responsible.
Nothing in this agreement excludes or limits liability for death or personal injury caused by negligence, fraud, or any other liability that cannot lawfully be excluded or limited. Participants’ and Hirers’ statutory rights remain unaffected.
Acceptance
By signing or electronically accepting this agreement through the booking process, the person accepting confirms that they have read and understood it and agree to the responsibilities applicable to them.
Acceptance is given for themselves, as an authorised representative of the hiring organisation, or as the parent or legal guardian consenting to a child’s participation, as applicable. Revised terms will be presented for acceptance before applying to a subsequent booking.
The General Terms & Conditions govern bookings and payment. The General Terms of Use govern conduct and use of the premises. The Participation, Studio Hire and Liability Agreement governs participation risks and relevant responsibilities. Studio hirers must also accept the full Studio Hire Terms provided before booking. No provision overrides statutory rights or excludes liability that cannot lawfully be excluded.
